Export Prospects to CSV, Filters and All

The LeadScout Prospect List now exports exactly what you are looking at. Filter or search the list and pick Export filtered, or check the rows you want and pick Export selected. Either way you get a prospects.csv file with addresses, phone numbers, statuses, owners, tags and notes. Exports of more than 5,000 prospects are prepared in the background, and LeadScout emails you a download link that works for 7 days.

Your filters. Your export. No cleanup. The LeadScout Actions menu showing Export selected and Export filtered with counts, beside the email confirmation for a large export

You filter the Prospect List down to the 40 homes you actually care about. Interested, in one zip code, assigned to one rep. Then you hit Export and get a spreadsheet of every prospect you have ever pinned.

That is fixed. The Prospect List now exports exactly what it is showing you.

What's new

Export filtered. Every prospect that matches the list's filters and search, including the ones on later pages. With no filters set it reads Export all.
Export selected. Only the rows you checked, with the count right there in the menu.
Big exports by email. Past 5,000 prospects, LeadScout builds the file in the background and emails you a download link. No more watching a tab spin.

All three are live now in the web app, on every plan.

Export what the list shows

Filter and search the list until it shows the prospects you want. Status, territory, assigned rep, tags, a street name in the search box, any combination. Then click Actions and pick Export filtered.

The Actions menu on the LeadScout Prospect List, with Export selected showing the number of checked rows and Export filtered showing how many prospects match the current filters — Both export options carry a count, so you know what you are about to get.

The number next to each option is what you are about to download, so there is no guessing. Up until now the export only carried the status filter, which meant a search or a territory filter on screen never made it into the file. Now the export runs the same query the list does, every time.

Or just the rows you checked

Check the rows you want and pick Export selected. Useful when you have eyeballed a page and want those eleven homes in a spreadsheet, not the other nine thousand. The option stays greyed out until something is checked.

Big exports come by email

Pulling a whole year of prospects is a big file, and a big file used to mean sitting on the page hoping nothing interrupted it.

Now anything over 5,000 prospects is prepared in the background. You get a note telling you where the link is going, and you can close the tab or go back to the map.

A LeadScout dialog reading: that is a big export, so we are preparing it in the background and will email a download link when it is ready — Over 5,000 prospects, the file is built in the background. You can close the tab.

When the file is ready, the email links to a page with a Download CSV button.

The LeadScout prospect export page showing that the export is ready, with a Download CSV button and the date the link expires — The email links straight to a Download CSV button. The link works for 7 days.

The link works for 7 days, and only the person who started the export can open it. If something goes wrong on our side, you get an email that says so instead of silence.

What you get in the file

One row per prospect: name, both phone numbers, email, the full address, latitude and longitude, current status, assigned rep, tags, the latest note, who added it, the source and the date it was created. Status changes come through as their own columns, so you can see how a home moved from Not Home to Interested to Sold.

That makes the file ready to use as it is. Upload a filtered list to your CRM, hand the office a call list, send a door-hanger run to one neighborhood, or review what a territory did last month.

Who can export

Anyone on the team can export from the web app, on every plan, at no extra cost. An export only ever includes prospects that person can already see in their own list, so a rep who only sees their own assignments exports only those.

Export is a web feature. Reps keep knocking, pinning and updating statuses on their phones, and whoever needs the spreadsheet does it from a computer.

The step-by-step version lives in Import and export prospects. If you are still deciding on LeadScout, see how it finds homeowners worth knocking with the live demo, or compare plans on our pricing page.

Frequently Asked Questions

How do I export prospects from LeadScout?▼

Open the Prospect List, filter or search until the list shows the prospects you want, then click Actions and pick Export filtered. If you only want some rows, check them first and pick Export selected instead. You get a prospects.csv file you can open in Excel, Google Sheets or Numbers.

What is the difference between Export selected and Export filtered?▼

Export selected gives you only the rows you checked, and the count next to it tells you how many that is. Export filtered gives you every prospect that matches the filters and search on the list, even the ones on later pages. When no filter is set it reads Export all, with the total next to it.

What columns are in the export file?▼

Name, both phone numbers, email, latitude and longitude, the full address, current status, who it is assigned to and their email, tags, the latest note, who added it, the source and the date it was created. There is also one statusHistory column per status change, so you can see how a prospect moved through your pipeline.

Is there a limit on how many prospects I can export?▼

No. Up to 5,000 prospects the file downloads right away, which takes a few seconds. Above that, LeadScout builds the file in the background and emails you a download link so you do not have to sit and wait on the page. Checking rows by hand is capped at 10,000 at a time; use filters for anything larger.

How long does the emailed download link work?▼

Seven days. Only the person who started the export can open it, and you need to be signed in to LeadScout to download the file. After seven days the file is deleted and you can start a fresh export from the Prospect List.

Who on my team can export prospects?▼

Anyone on the team can export from the web app, on every plan, at no extra cost. An export only ever contains prospects that person can already see in their own list, so a rep who only sees their own assignments exports only those.

Can I export from the mobile app?▼

Not yet. Export lives in the web app at app.leadscoutapp.com. Reps keep knocking and updating statuses on their phones, and whoever pulls the list sits down at a computer to do it.

What do people use the export for?▼

Uploading a filtered list into a CRM or an email tool, sending a direct-mail or door-hanger run to one neighborhood, handing a call list to the office, and reviewing what a territory or a rep did last month. Because the export matches the list, the spreadsheet needs no cleanup before you use it.